Thursday, May 31, 2012

Look Like You Mean What You Say - Congruence



Looking and sounding like you mean what you say is called congruence.

Here’s a Freakonomics blog post about the advantages of looking trustworthy. They reference a, perhaps not unsurprising, piece of research which found that, “… people are more likely to invest money in someone whose face is generally perceived as trustworthy, even when they are given negative information about this person’s reputation.”

In researching my current book, I came across one so-called research finding that concluded that people with assymetrical faces made better leaders. The reasoning behind this was that beautiful people have it easy their whole lives so they don’t have to put in the effort with people to influence them, whereas not-so-beautiful people had to develop influencing skills their whole life because nature didn’t give them any natural advantages. This does seem to contradict books like ‘Beauty Pays: Why Attractive People Are More Successful.’

Both are interesting possibly but is either of any use to a leader in the workplace trying to be a Brain-Based Boss and get better results by applying this thinking in the real world of work?

I suggest that while it may be possible to change how symmetrical your face is in order to enjoy any supposed benefits, that’s a tad crazy. (Crazy isn’t like pregnant. No one’s ever a “tad pregnant.” You either are or you aren’t. With crazy however, there is an abundance of shades.)

My point, surreal as it was getting, is that the face-shape research might be amusing but it isn’t usefully applicable in the real world of work.
Looking trustworthy has more potential usefulness. I couldn’t tell with just a skim read of the article but I hope that whatever trustworthy looks like isn’t something you’re born with but is a set of behaviours you can learn and use. And by “use”, I don’t mean “fake and manipulate.” And I don’t just mean raised eyebrows and a smile. There must be a combination of micro body language movements that reflect a genuine trustworthiness.Straight posture, open gestures, eye contact and many more that a mere still image in a lab test cannot hope to portray.

If you are trustworthy, it’ll enhance your professional communication and leadership effectiveness if you can also look trustworthy. Here are some clues:



No disrespect to the follically challenged, and I get that these are simple computer generated images, but I think the +3SD guy would look even more trustworthy if he added some hair (though not not in beard or mustache form) and lost the black t-shirt…

Wednesday, May 30, 2012

Positive Thinking Can Set You Up To Fail


There are limits to optimism

Heidi Grant Halvorson in her recent Psychology Today article made the bold statement, “Positive Thinking and vision boards can set you up to fail.” Susan Krauss Whitbourne also wrote about the trouble with optimism. Both rightly pointed out the faults of positive thinking and optimism if they were the only strategies being used. I’d agree with that. Positive thinking and optimism are tools. Used correctly they’re perfectly useful. A hammer is a tool. Use it for banging in nails and it’s perfectly useful too. Use a hammer for brushing your teeth and serious damage can ensue. It’s not the fault of the hammer…

Whitbourne refers to studies on optimists and pessimists in stressor situations and the different coping mechanisms employed. Two were ‘emotion-focused’ coping and ‘problem-focused’ coping. It’s not immediately helpful but I like the findings as they fit in nicely with my world view. There is no one best way of coping. It depends. Sometimes it’s best to focus on the emotion, looking on the bright side etc. Sometimes, it’s best on trying to solve the problem or minimise the damage. What it depends on is how much control you have over the situation at the time. If it’s beyond your control, focus on your emotions. If there’s still something you can do, make the effort.

Some useful tips were to be realistic, look out for the changeability in situations, find sources of social support and look after your immune system. I like the latter two especially as they require us to be prepared and work on our resources before we hit the inevitable stressor situations that life throws at us. Sometimes s**t happens. Even Victor Frankl back in the day identified that as a common trait among successful and resilient people – the belief that sometimes s**t happens and we deal with it and move on. People expecting life to constantly throw them a parade and sprinkle rose petals in front of them as they stroll are going to hit some speedbumps and some pretty serious disappointments in work and life.

It’s not that Halvorson is a raving fan of negativity. She stresses that the right kind of negative thought employed in a practical action-oriented way can move people towards goals. But it isn’t just done by the thinking of the thought. Focus is important as it does affect how our brains perceive what’s going on around us – even if it is just looking out for the luck and the opportunities that are always there. I’ve found even a physiological cross-over. One day I won the lowest prize on lotto – about $36. Nevertheless it put me in a good mood for a time, radiating a bit of positive thinking. Then I noticed that my ceiling corners needed the spiders webs cleaned out of them. Why? Because I was looking up! People in positive moods look up. I wonder if the reverse is true, that looking up can put a person into a more positive mood? Might go Google that now. (Having said all that, I have a few down times and I never then notice that my carpets need vacuuming…)

Tuesday, May 29, 2012

How To Demotivate Employees (If You Really Want To)


This article with video from ‘Good To Great’ author Jim Collins identifies three primary employee demotivators. Actually, he doesn’t limit them to employees but rightly says they are inflicted on people in many forums. Parents especially are noted as perpetrators. Those three demotivators are:
  • hype
  • futurism and
  • false democracy.
There may be others but these three are good ways to put out the fires that might be burning inside people you have who are already inherently motivated. Crazy. You’d think that employers would want to not do that, yet I see an awful lot of hype, futurism and false democracy in a lot of workplaces. All of it is well-intentioned.

In one of my previous management roles where I was a significant agent of change, I had a little personal catchphrase, “No fireworks, no bugles.” What I was trying to reinforce to myself and to others was my own anti-hype position. I really did not want to overpromise. I’d learned from being on the receiving end of too many projects or ideas that were going to magically transform everything into a wonderland of worker amenity and prosperity. Never quite panned out quite as wonderlandy as they painted it. Few things do. Honestly, I’m not anti-hype. It has its place. Used in short bursts at appropriate times, it can generate heat, energy, attention, focus and movement. My problem is that, often, the hype is all there is. In fact, isn’t that the meaning most of us apply when we see, hear or use the word? Too much hype. Nothing but hype. Over-hyped. Don’t believe the hype. What must follow hype to avoid demotivation is prompt and positive change of meaningful substance.

Workplace examples of death by overhyping I’ve seen have included introductions of performance management systems and departmental restructures. That said, I’ve also been involved in introductions of performance management systems and departmental restructures that were highly successful, well received and used hype, to some extent, very well. So, I’d disagree with Collins if he means that all hype is bad. I suspect he doesn’t mean that. I believe he means the hyperbole that isn’t followed up with action of substance. Far better to, as he says in the video, “…to confront the brutal facts.”
How is futurism bad? I thought we were all meant to be planning for the future, setting goals, anticipating and pre-solving problems etc? Once again, Collins isn’t slamming all futurism, merely those bosses who focus on nothing but the future with little or zero emphasis on the now or recent history. Those bosses can’t learn from mistakes, can’t celebrate successes and can’t leverage employees ‘in the zone’ or in ‘a state of flow.’ These high performers don’t ignore the future but when they’re at their most productive, they are very much solely in the now. Bosses who break that focus and drift off over the rainbow are counter-productive.

Collins says to show results as an indication of progress, to show that people are part of something that is actually working. He refers to this as ‘clicks on the flywheel.’ (I get what he’s saying but will admit to having to go look up what a flywheel is – a heavy disk or wheel rotating on a shaft so that its momentum gives almost uniform rotational speed to the shaft and to all connected machinery. I’m pedantic enough to argue that change never happens at a ‘uniform rotational speed’ and I don’t even like the metaphor’s ‘rotational’ representation of change. But I still get it and love the whole point of it which was the benefits of showing progress and being part of something that works!)

False democracy is a label for all the actions by those employers who have already made up their mind but would like to paint over their intentions with a thin veneer of dishonest inclusiveness by engaging in some token campaign of capturing ideas and inputs from the team. Not that anything ever amounts from these campaigns. This is worse than just being a blatant autocracy. At least that’s honest and transparent. Sometimes even well-meaning managers will engage in such a campaign even though the system of their workplace is so rigid and unresponsive that actual democracy is unlikely. That might be worse as it raises false hope?

Doctors have their oath and the first part is about at the very least not doing harm. Leaders, when it comes to motivating their people, could, at the very least, take that page out of the doctors’ book. (Don’t take a page out of their prescription pad though. You’ll never read their handwriting!)


Monday, May 28, 2012

How To Help Your People Deal With 'Difficult People'



1 out of 5 people are difficult. Look at the 4 people around you. If it's not them - it's YOU!
OK, the 1 out of 5 statistic above is a joke. It might be true but that can said of 57% of all statistics. Tony Schwartz in his HBR blog writes that the difficulty in the dealing does indeed actually lie with YOU.

He makes some good points. It's bad enough for you if you have to deal with someone you find difficult at work and you're stuck with having to deal with them every working day. Schwartz stresses how much worse it is when that person is your boss. Firstly, it's a natural stressor when you choose to believe you've lost control and / or are powerless. Both these situations will add to that. And, of course, when it's your boss, you've got a dollop of fear thrown in for good (bad) measure. Baseline security fear, the powerful kind. (Thanks Maslow.)

Schwartz uses a very helpful 'lens' metaphor as a possible solution. There's the lens of 'realistic optimism', the 'reverse lens' and the 'long lens.' The stress, the feelings of control and power and the fear are largely driven by how you choose to react to situations. So, choose to stop and look at it from some different perspectives. What are the facts and what am I telling myself about those facts? What is this other person feeling that is driving their behaviour? To what extent can I influence that? Ask some other questions about how this might play out and what can be learned and how important it is in the scheme of things.

So far, I've written from the angle of you having to deal directly with a difficult person of your own. If you're reading this, you're probably an experienced grown-up. You're probably able to take care of yourself instinctively. But how can you help your people who perhaps aren't as instinctively clued up?

I like Schwartz's approach of using questions, only instead of asking yourself, you engage your team member in a private conversation. They may come to you with a problem in dealing with someone else in the workplace. You cannot realistically give them some miraculous piece of advice that will work every time. You do not want to create a relationship of dependence with you having to always step in and solve others' interpersonal problems. But in engaging them with these questions, it'll drive them to think, not just with this person they're having difficulty dealing with today but in the future as well.

I read of a  social experiment. Individuals were told they'd be working with a partner in a another room. Each would do one of two tasks, one of which was unpleasant. You got to choose who did what & your partner would never know. (Of course, there was no partner in the other room.) The researcher left for a few minutes while the subject decided. They had a coin in a sealed plastic bag in case they wanted to "decide fairly." 90% of non-coin tossers gave the crappy job to their partner. Of those who tossed a coin, the crappy job was given to their partner...

...90%!

The only variable that made the decider make fairer decisions = putting a mirror right in front of them.

Friday, May 25, 2012

How Can You Make Your Own Luck When It Comes To Recruiting And Retaining The Best Employees?



This recent article in the business section of the New Zealand Herald cites research conducted by a firm of recruitment consultants. I’m not suggesting for a moment that they have a vested interest in interpreting the results in any particular way, but they interpret the results in a particular way... that says employers aren’t recruiting effectively. (If only there was someone around who could help them?)

Sarcastic and cynical as I am, I’m not disputing the results of the survey – just their narrow interpretation of the cause. There’s never ONE cause. Maybe poor recruitment contributes. I bet it does.

The Hudson survey "paints a bleak picture for employers", saying: "Of every 10 employees: four are not good hires, eight aren't engaged in their work and six are actively seeking other employment." Ouch! This is born out by other research I've been reading over years and around the world. There's a bit of variation, mostly by industry, but this survey isn't that surprising and New Zealand isn't that bad. Nevertheless, there's plenty of scope for improvement.

Apart from the recruitment tools being used which the recruitment company focuses on, the primary cause of the problem implied is that employers are recruiting almost entirely for skills - technical skills. It's that old mindset of, "I've got a vacancy, I'd better fill it because it's costing me money" without doing the correlating maths on how much it costs to fill that vacancy and get it wrong - to fill it with someone technically competent (and that's even assuming they get that bit right) but quickly disengaged or a misfit in several other ways.

Bad luck? Like most games, you make your own luck in the recruiting game. I was meeting recently with a manager who hadn't had a single instance of negative turnover for nine years. Yes, people had moved on but for the right reasons such as internal promotion. He used the usual suite of tools to find a pool of potential applicants, whittled them down through CV checking, interviews, reference checks and even the occasional behaviourial profile. But he added another step. Shortlisted applicants all got to sit in on some actual work with some people who, if their application was successful, would be their co-workers. Those co-workers got a right of veto. I used this myself in the past with some success in a call centre that wasn't a typical call centre. It gave applicants a dose of what their potential working reality could be. Sometimes they got put off by us and our work; sometimes we got put off by them. Either way, it's better for both parties that be known early and up front so neither employer or employee have to suffer the consequences of misfitting. And those are greater than the costs of vacancies.

Another means of increasing your odds is to encourage referral of potential applicants from existing employees. Some firms even offer a commission for this. BUT if you do that, ponder how this might affect behaviour and what exactly it is you're wanting to incentify and provide commission on. Any commission should be for a successful applicant who is still there after a predetermined period and performing well. Not just for putting someone with a pulse into a vacancy. Rather than just advertising to the great untargetted masses for your specific vacancy, wouldn't it increase the chances of success if you sought via an informed gene pool - the people who are already aware of what it takes to do the job and who is likely to prosper there?

Wringing the final life out of my luck metaphor, when it comes to those few shortlisted candidates who are demonstrably technically competent but you're not absolutely certain that they'll fit and be engaged, you've got to know when to hold 'em, know when to fold 'em, know when to walk away, know when to run. Often it's better to walk away and play another day. Cheaper in the long run even if baby needs a new pair of shoes.

Thursday, May 24, 2012

How To Destroy An Employee's Work Life

This Washington Post article by Teresa Amabile and Steven Kramer takes a delightfully tongue-in cheek approach to what drives talented employees out of organisations. By reverse-engineering their faux recommendations, we can glean what it is we're supposed to do to attract and retain talented people.

Their research is primary. Rather than surveys or post-exit interviews which can be self-serving, inaccurate, subjective and occasionally fictional, they chose to provide daily electronic diaries to 200+ people. Rather than Bob or Kate saying out loud that they left ABC Limited for a better paying position at XYZ Limited, there is a trail of clues. It might actually have been an escalating and deteriorating relationship with "that jerk Barry from Accounts" which, over time, led to their departure. Accumulating all those trails of clues, Amabile and Kramer have come up with their list of commandments.

Their 'advice' to leaders wanting to "completely and utterly destroy an employee's life at work" were:
  1. Never allow pride of accomplishment
  2. Miss no opportunity to block progress on employees' projects
  3. Give yourself some credit
  4. Kill the messengers
My building blocks of a workplace that allow and generate self motivation amongst employees are self awareness, mastery, autonomy, purpose and influencing others. Human minds need them like human bodies need food. Mostly, people are only going to get that at work. Without accomplishment, a sense of progess, recognition, or blame-free communication, people are not going to attain or even move towards mastery, autonomy or a sense of purpose. If you, as a leader, prevent your people from getting them, they will leave because they're hungry for a basic need.

After all that, if you still really do want to destroy an employee, take their advice and, as a cherry on top, wait until that employee leaves their PC, sneak on and hack their FaceBook account...

What To Wear To A Job Interview?



This audio summary report from Peggy McKee on recent research is deadly serious but it's also both amusing and scary. In hiring, do you judge books by their covers, or heel length, or facial hair? Assuming this research is accurate, there seems to be, in the U.S. at least, a hardcore fifth of employers with some dyed-in-the-wool, old school mental models that may be filtering out talent from their subjective hiring process. Why reject a guy just because his skirt is out of date? That stuff is fixable if they're good enough. Are they so spoiled for choice?
Given I'm blogging at 6AM, I wouldn't want to be judged on what I'm wearing right now!!